Disconnected Software
Sales, payroll, checks, expenses, and reports live in separate places, causing extra work and mistakes.
POS • Accounting • Payroll • Reports
Run your entire business from one powerful system.
A high-impact point-of-sale, accounting, expense, check register, and payroll platform built for small businesses that want enterprise-style control without enterprise pricing.
$79+
Affordable monthly plans
All-in-One
POS, accounting & payroll
NY Support
PayFast support team
Register Closeout
Sales, cash, cards, taxes, and register balance in one clean closeout report.
Payroll Ready
Draft payroll, printable pay stubs, employee records, and direct deposit preparation.
Owner Dashboard
Today’s business snapshot
Live System
Daily Sales
$4,820
Payroll Draft
$2,145
Expenses
$736
Net Activity
$1,939
Built by PayFast
Business software experience since 1999.
No confusing modules
One platform for daily operations.
Staff-friendly design
Simple register use with owner-level reports.
Affordable support
Support options available for your business.
The Small Business Problem
Too many systems. Too much duplicate work.
Most businesses are forced to use one tool for the register, another for payroll, another for expenses, and spreadsheets for everything else. PayFast brings the core operation together.
Limited Visibility
Owners need to know what came in, what went out, payroll costs, and true business performance.
Expensive Monthly Bills
Separate POS, payroll, accounting, reporting, and support tools can quickly become too expensive.
All-In-One Platform
Everything needed to manage sales, money, staff, and payroll.
Designed for real businesses that need a simple cash register up front and serious reporting in the office.
01
Point of Sale / Cash Register
- Fast sales screen for staff
- Cash, check, credit/debit, and other payment tracking
- Products, services, departments, and categories
- Receipts, refunds, voids, and daily closeout
- Register balancing and sales history
02
Accounting Foundation
- Full chart of accounts
- Income, expense, asset, liability, and equity accounts
- Expense tracking and vendor records
- Check register with account coding
- Profit and loss style reporting
03
Full Payroll Module
- Employee records with address and contact details
- Hourly and salary employees
- Payroll settings and deductions
- Draft payroll review before finalizing
- Printable pay stubs and payroll register
04
Check Register & Expenses
- Record business expenses
- Track check number, date, payee, memo, and amount
- Assign each expense to chart-of-account categories
- Filter by vendor, account, date, and payment method
- Print register reports for bookkeeping
05
Permissions & Security
- Secure staff login system
- Role-based permission groups
- Cashier, manager, payroll, accounting, and admin access
- One staff member can belong to multiple groups
- Audit trail for sensitive activity
06
Reports & Owner Dashboard
- Daily sales and closeout reports
- Sales by payment type and category
- Payroll reports and employee payroll history
- Expense, check register, and P&L reports
- Print-friendly reports for accountants
Why PayFast
A serious business platform at a small-business price.
PayFast POS Accounting & Payroll System is positioned between basic cash register software and expensive enterprise systems. It gives owners better control without forcing them into multiple monthly subscriptions.
One monthly bill
Replace disconnected tools for sales, expenses, checks, payroll, and reports.
Built for daily use
Staff get a simple register. Owners get the numbers that matter.
Payroll visibility
Review gross-to-net payroll, pay stubs, payroll register, and employee history.
Accounting-ready
Expenses, chart of accounts, vendors, checks, and reports are organized.
Permission control
Give staff only the access they need while protecting financial data.
Expandable
Add custom reports, setup help, data migration, or custom workflows.
Affordable Monthly Pricing
Choose the plan that fits your business.
Start simple, then grow into stronger payroll, accounting, reporting, permissions, and multi-location tools when needed.
Starter
For very small businesses that need POS, basic expenses, and payroll tracking.
$79/month
- 1 company
- 1 location
- 1 register
- Up to 3 staff users
- Up to 5 payroll employees included
- POS cash register
- Basic chart of accounts
- Expense tracking and check register
- Printable pay stubs
Recommended setup fee: $299 one-time
Best Value
Business
Recommended for most small businesses that want full daily operations control.
$149/month
- Up to 2 locations
- Up to 3 registers
- Up to 10 staff users
- Up to 15 payroll employees included
- Advanced chart of accounts
- Vendor tracking
- Payroll closeout/finalize wizard
- Direct deposit / ACH export preparation
- Profit and loss report
- Role-based permissions and audit log
Recommended setup fee: $499 one-time
Professional
For growing businesses, multi-register operations, and deeper reporting.
$249/month
- Up to 3 locations
- Up to 8 registers
- Up to 25 staff users
- Up to 30 payroll employees included
- Advanced reporting dashboard
- Multi-location sales reports
- Payroll cost reports
- Accountant/export reports
- Enhanced audit trail
- Priority support
Recommended setup fee: $799 one-time
Enterprise
For larger companies, municipal-style operations, and custom workflows.
$399+/month
- Custom locations and registers
- Custom staff and payroll limits
- Custom permission groups
- Custom reports
- Dedicated onboarding
- Data migration assistance
- Advanced security options
- Optional custom development
- Priority support package
Setup fee quoted based on scope
Feature Comparison
Simple plans. Serious features.
Use this comparison to help customers understand the difference between entry-level, recommended, and advanced plans.
| Feature | Starter | Business | Professional |
|---|---|---|---|
| POS / Cash Register | ✓ | ✓ | ✓ |
| Daily Closeout | ✓ | ✓ | ✓ |
| Products & Services | ✓ | ✓ | ✓ |
| Chart of Accounts | Basic | Advanced | Advanced |
| Expense Tracking | ✓ | ✓ | ✓ |
| Check Register | ✓ | ✓ | ✓ |
| Payroll Module | Basic | Full | Full |
| Printable Pay Stubs | ✓ | ✓ | ✓ |
| Direct Deposit / ACH Prep | — | ✓ | ✓ |
| Payroll Finalize Wizard | — | ✓ | ✓ |
| Profit & Loss Report | Basic | ✓ | ✓ |
| Role-Based Permissions | Basic | ✓ | Advanced |
| Audit Logs | Basic | ✓ | Enhanced |
| Multi-Location | — | Up to 2 | Up to 3 |
Optional Add-Ons
Extra services when customers need more help.
Add setup, training, migration, custom reports, premium support, or custom development when needed.
Managed Setup & Training
Configuration, staff setup, permissions, payroll settings review, and training.
$499–$1,500Data Migration
Import products, customers, vendors, employees, accounts, or opening data.
Starting at $250Custom Reports
Owner dashboards, accountant exports, payroll summaries, or department reports.
Starting at $150Premium Support
Priority troubleshooting, faster response, and scheduled monthly system review.
$49/month
Important Details
Clear expectations before the sale.
These notes protect the business and help customers understand what is included.
Are payment processing fees included?
No. Credit/debit card processing fees are separate and depend on the processor or merchant account used by the customer.
Is hardware included?
No. Tablets, receipt printers, cash drawers, barcode scanners, and card readers are quoted separately unless included in a custom proposal.
Does this file payroll taxes?
The software helps calculate, review, track, and report payroll. Payroll tax deposits, tax filings, and final compliance remain the employer’s responsibility unless a separate managed payroll filing service is contracted.
Can one employee have multiple roles?
Yes. A staff member can be assigned to more than one permission group, such as cashier, manager, payroll, accounting, or administrator.
Can it be customized?
Yes. Custom reports, special workflows, integrations, data migration, and industry-specific features can be quoted as custom development.
Who is this built for?
Retail stores, food service, repair shops, contractors, seasonal businesses, parks, campgrounds, and any small business that needs sales, expenses, payroll, and reporting in one system.
Stop paying for separate systems.
Run your register, payroll, expenses, check register, and reports from one clean, affordable PayFast platform.
Recommended starting package for most customers: Business Plan — $149/month plus setup.
